Frequently Asked Questions
Registration occurs two times each year, in June/July for the fall season, and in December/January for the spring season. Each player is required to register with MVLA San Jose before the first practice of each season. You will receive an email specific to your player to register.
The non-refundable deposit is requested in January and June and secures a spot in the club but not on a specific team. After tryouts, coaches finalize rosters and movements may occur. The deposit is applied towards your registration fees and will show as a credit on your invoice when you register and select a payment option.
Please see our refund policy. Our refund policy is very strict as a player’s acceptance has the effect of denying another player an opportunity to play on an MVLA team. Additionally, MVLA incurs costs each time a player registers to play soccer (administrative, staff, insurance, etc.). These costs increase over time, so refunds will be reduced accordingly. The date of withdrawal notification to the club affects the refund amount that may be considered.
All requests for refunds must be sent via email to email@example.com, indicating your intent to withdraw. The time and date of the email will be indicative of whether or not you are eligible for a refund.
Since registration is annual and you have commited for the full year, if you decide to leave in the middle of the year and would like to request a refund, it will be decided on a case by case basis.
The club requires certain documents to be uploaded to your player’s Byga account in order to purchase player passes. These documents are required at the time of registration and should be uploaded to Byga:
- Birth certificate/passport
- Headshot photo
- For teams playing in NorCal league: R002 waiver must be filled out and uploaded to the Documents tab of Byga.
- Concussion form: MVLA San Jose requires our families to read and sign the Concussion Info Fact Sheet. Please read, sign, and upload to Byga under the Documents tab.
When these documents are in place, the Ops Staff can request the player pass.
Club fees mainly cover membership, coaching, technical development, referees, fields, league fees, staff and player passes, etc. and varies for each team based on their competitive level and age group. For a complete list of what's included in MVLA San Jose club fees, please go to our Fees page.
MVLA Soccer Club provides a need-based financial aid program to help cover club registration fees. The program does not cover uniforms, tournaments, travel, lodging, apparel, or miscellaneous expenses. If you would like to apply for financial aid, please visit our Financial Aid page on our website. Returning Financial Aid recipients will need to complete a new application form annually and submit current paperwork. If your application is approved, we will make adjustments to your invoice. For questions about MVLA San Jose's Financial Aid Program, please contact firstname.lastname@example.org.
You will still need to pay a deposit. However, we can make adjustments to your deposit amount. If you are a returning financial aid recipient or plan to apply for financial aid, please contact email@example.com
Our uniforms generally change every two years. Our next new uniform cycle will start in Fall 2020.(Covid has changed this slightly and all families will be notified)
Visit our MVLA Spirit Store on the MVLA website under the Resources tab. You can also purchase items at any of our pop-up spirit wear events which are advertised to the club.
For all our teams, we won't know the exact days & times of practices until closer to the start of the fall or spring season, unfortunately. Many things need to be taken into consideration when scheduling all of our teams' practices, including the fields we have available to us (which many are managed and assigned to us by the city and school districts). After receiving our field allocations from the city, only then can we schedule MVLA San Jose practices which are based around the coaches’ schedules (such as their other teams’ practice schedule). Most practices are held in the San Jose area.
We try hard to keep the teams on the same days, but sometimes a few teams will need to shift days. We try to avoid that, but It just depends on what fields we are assigned, which fields have lights for the later sessions, where the coaches need to be with which teams, etc. You can imagine how difficult it is to put this all in place for numerous teams.
Assuming MVLA San Jose can secure fields from the city and schools, MVLA San Jose's winter training occurs in Jan-Feb (most teams training once or twice per week) with a break during the week of Presidents’ Day. Spring season will begin after that break.
Generally, teams will play in a minimum of three tournaments a season.
Cal North (also called Cal North – Cal Soccer League or CCSL) and NorCal are separate organizations with different registration requirements and procedures. MVLA San Jose participates in both NorCal and Cal North. The leagues offer several competitive levels of play (premier, gold, silver, bronze, copper). The coaches along with the Directors of Coaching decide which league and level each team should participate into best support the development of the team.
Following US Soccer regulations, teams are divided by birth year (and not school grade). For example, a child born in 2009 is on an “09G” team. The G represents the girls team. The teams in a given age group have a name (e.g., “Gunners”), followed by a color (e.g., Green). The colors in order of level are Blue, White, Green, Black, Gold (This may change). Some larger age groups will have Silver and Red teams as well. A few age groups may have a Navy team, just below Blue. Regardless of level, the team will be placed in the appropriate league division to maximize player development.
We wish we were in a position to invite each child to join MVLA San Jose; however, due to the number of roster spots on each team, the number of players who attended tryouts, coupled with a very high level of play, we are unable to offer a spot to all players. We may refer a player to continue to develop at local recreational programs such as AYSO and to tryout again in the future.
MVLA San Jose teams are coached by licensed professional soccer coaches. MVLA San Jose’s success is directly attributable to its amazing coaches. These individuals not only have a love for the game, but they also have a passion for working with and developing youths. Our coaches encourage players to be their best, on the field, in the classroom, and more.
The coach directs the team’s practice sessions and coaches at games and tournaments. The coach makes decisions regarding team rosters, playing time, tournaments, and leagues. The team coach communicates feedback about the player to the family. Families are asked to provide an evaluation of the coach at the end of the season. There is also a Head Program Coach for each age group who works closely with the other coaches of that age group.
MVLA San Jose Programs
(When we start our "in-house" program) Our youngest age group will be part of our "in-house" program which means two practices a week along with weekend in-house, small-sided games among our own players. There are no "teams" for the in-house program. The focus is on developing the individual skills of players at this young age group rather than on league games against other clubs. The small-sided games will allow players to have a high amount of touches on the ball, be able to be creative, and play without any pressure of winning.
MVLA San Jose Policies
In our efforts to enhance the experience for all members of the MVLA San Jose community (coaches, players, and parents), we believe it is important to have a clear set of expectations and a shared understanding for each of these key members of our community. Please see our Codes of Conduct, which you signed when you registered, for coaches, players, and parents.
If an issue has not been responded to and discussed with the parent or player making the inquiry within a week, the requestor should complete the club communication Escalation Form. Please see the Communication Protocol for more info.